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NYSSO Code of Conduct
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NYSSO Supported Events Code of Conduct Policy

1. Purpose

The New York State Society of Opticians (NYSSO) is committed to providing a welcoming, safe and supportive environment for all.

This Code of Conduct outlines our expectations for all those who participate in NYSSO supported events as well as the consequences for unacceptable behavior. In this document, NYSSO supported events are any events NYSSO organizes, contributes to, sponsors, and/or provides material assistance for in any way.

These events include, but are not limited to:

  • NYSSO Annual Convention
  • NYSSO Downstate Conference
  • NYSSO Regional Education 
  • Pop-up Events
  • NYSSO Board of Directors Meetings
  • NYSSO Committee Meetings
  • Phone calls
  • NYSSO participation in conferences, regional education, trade shows, advocacy days and other programs hosted by other organizations 

We expect all participants in NYSSO supported events to create safe and positive experiences for everyone.

“Participant” in this policy refers to anyone present at NYSSO supported events including speakers, members, attendees, vendors, exhibitors, contractors, guests, media and staff.

2. Expected Behavior
The New York State Society of Opticians expects all participants at NYSSO supported events (attendees, members, speakers, vendors, exhibitors, contractors, staff and venue staff) to abide by this Code of Conduct in all venues at NYSSO supported events, including ancillary events and official and unofficial social gatherings.

  • Exercise consideration and respect in your speech and actions
  • Refrain from demeaning, discriminatory, or harassing behavior and speech
  • Be mindful of your surroundings and of your fellow participants
  • Ensure that presented materials (verbal and visual) adhere to reasonable standards of professionalism and avoid inclusion of material that could be deemed offensive by any group – even if intended for purposes of levity and amusement
  • Alert a NYSSO officer or a member of NYSSO staff if you notice violations of this Code of Conduct, even if they seem inconsequential
  • Contact law enforcement immediately and directly if you witness a dangerous situation or someone in distress and take all steps you deem necessary to protect yourself

3. Unacceptable Behavior

Unacceptable behaviors include, but are not limited to:

  • Intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant in NYSSO supported events, at all related events and in one-on-one communications such as phone calls or emails carried out in the context of NYSSO supported events or business. NYSSO supported events venues may be shared with members of the public; please be respectful to all patrons of these locations.
  • Harmful or prejudicial verbal or written comments or visual images related to gender, race, color, ethnicity, sexual orientation, religion, disability, political orientation, genetic information, age, familial status, military status, domestic violence victim status, or other personal characteristics.
  • Inappropriate use of nudity and/or sexually suggestive images in public spaces (including presentation slides)
  • Deliberate intimidation, stalking or following
  • Harassing photography or recording
  • Sustained disruption of talks or other events
  • Unwelcome and uninvited attention or contact
  • Physical assault (including unwelcome touching or groping)
  • Real or implied threat of physical harm
  • Real or implied threat of professional or financial damage or harm

Be careful in the words you choose. Harassment committed in a joking manner still constitutes unacceptable behavior. Remember that sexist, racist, and other exclusionary jokes can be offensive to those around you.

Excessive swearing and offensive jokes are not appropriate for NYSSO supported events.

Retaliation for reporting harassment is a violation of the Code of Conduct. Persons reporting violations of the policy will not be subject to any retaliation in any form.

4. Consequences of Unacceptable Behavior

Unacceptable behavior from any participant at NYSSO supported events, including attendees, speakers, sponsors, exhibitors, contractors, volunteer leaders, vendors, venue staff, and anyone with decision-making authority, will not be tolerated.

If a participant engages in unacceptable behavior, NYSSO reserves the right to take any action NYSSO deems appropriate up to and including rescinding a speaking invitation, rescinding an invitation to serve on a panel or NYSSO committee, removal of an individual from NYSSO supported events without warning or refund; prohibiting an individual from attendance at future NYSSO supported events; and the cancellation of NYSSO membership.

All complaints will be reviewed by the NYSSO Executive Committee. This includes, but is not limited to:

  • Review of the initial complaint
  • Investigation into the situation presented
  • An opportunity for the accused to be heard

Any action resulting from the Executive Committee’s deliberation will be presented to the full board for approval. Should a complaint be filed by or refer to an officer or member of the board, that individual will be recused for all deliberations, decision-making and voting.

A record of all disciplinary action shall be maintained in NYSSO records.


5. If You Are Subject to or Witness Unacceptable Behavior

If you are being subjected to, or notice that someone else is being subjected to, behavior that violates this Code of Conduct, please contact a NYSSO officer or NYSSO staff in person or email


Officers and staff can be identified by their name badges at NYSSO supported events.


All complaints will be treated seriously and responded to as promptly as possible.


  • If possible, provide the following information, preferably in writing:
    Identifying information (name, appearance) of the participant doing the harassing
  • The behavior that was in violation
  • The approximate time of the behavior (if different than the time the report was made)
  • The circumstances surrounding the incident
  • Other people involved in or witnessing the incident 

Download the code of conduct here

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Phone: 518-694-4581

Fax: 518-432-1712



136 Everett Road

Albany, NY 12205 

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NYSSO writes to all Opticians in New York State to help our fight against unlicensed Opticians.
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